Senior Administrative Analyst - Jefferson County (General Services)

TARGET CLOSE DATE:

05/15/2026

PAY GRADE:

Grade 24

TYPE:

Full time

JOB SUMMARY:

Jefferson County is seeking a well-qualified Senior Administrative Analyst for its General Services Department. This position plays a critical role in supporting departmental operations, including the development, standardization, and maintenance of standard operating procedures (SOPs) to ensure consistency, compliance, and efficiency across the portfolio. The role provides contract administration support, including tracking agreements, and ensuring adherence to established processes and requirements. In addition, the position supports capital projects by assisting with documentation, tracking project progress, coordinating with project managers and vendors, and ensuring alignment with timelines, scope, and funding requirements. The Senior Administrative Analyst also contributes to process improvement initiatives and operational reporting to support data-driven decision-making within the department.

This position manages a variety of projects by defining scope, establishing timelines, and monitoring progress to ensure successful and timely completion. The role also performs key administrative functions, including preparing and maintaining files and reports, drafting correspondence, and tracking information using various systems and tools. The Senior Administrative Analyst provides support to senior staff, departments, and both internal and external stakeholders, such as contractors, partner agencies, and the public. Work is performed in an office environment using standard office equipment, including computers, phones, and copiers.

COMPENSATION & BENEFITS:

Jefferson County provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:

$60,923 - $94,515

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Experience researching, evaluating, and reporting data (i.e., writing and presenting reports) related to organizational operations (profit, not-for-profit, or government).

• Experience planning, coordinating, managing, and evaluating projects (e.g., identifying resources, establishing timelines and goals for oneself and/or others, evaluating impact).

• Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes, and recommendations (e.g., grant applications, community improvement plans, policy analysis).

• Experience working under the parameters of a grant program (adhering to grant guidelines, reporting grant requirements) AND/OR managing a budget (preparing budget, tracking expenses, etc.).

TARGETED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by Jefferson County. These qualifications may be considered by the department when reviewing applications and inviting candidates to participate in subsequent steps in the selection process.

• Experience developing standard operating policies, processes, and procedures.

• Contract management experience (e.g., reviewing and monitoring contracts for compliance with terms).

• Bachelor’s Degree in Public Administration, Business Administration, Construction Management, or a related field with coursework in logistics, industrial distribution, or construction management.

TYPICAL JOB DUTIES:

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.

• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.

• Manages various projects as they relate to assigned work area.

• Collaborates and communicates with various individuals, merit system employees, department heads, and elected officials by sending and responding to correspondence, attending meetings, making presentations, and working with other internal departments.

• Supports a senior staff member and/or department/jurisdiction by coordinating schedules, composing correspondence, producing reports, drafting ordinances/resolutions, updating procedure manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, ordering supplies, and implementing and monitoring new programs.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.