Police Records Supervisor - City of Birmingham

TARGET CLOSE DATE:

04/10/2026

PAY GRADE:

Grade 19

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking to hire a Police Records Supervisor. This role provides effective record management and support services to the City, its departments, requesting agencies, the public, and the Police Department in a timely and efficient manner. Employees in this job class develop policies, procedures, and standards related to records management practices and conduct training seminars and workshops to educate departmental staff and City personnel on records management systems. Supervisors serve as liaisons for their department by communicating and collaborating with various stakeholders to provide information regarding departmental activities. Additional responsibilities include tracking records entering and leaving the facility, ensuring proper retention and lawful disposal of public records, and overseeing the daily operations of the Records Division.

COMPENSATION & BENEFITS:

The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is listed below:


$42,972 - $66,684

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Valid driver's license.

• Experience working in a position (e.g., records technician, records clerk, police records supervisor, or related) with primary responsibilities involving the storage, maintenance, and retention of departmental/organizational records to include:
  electronic tracking of physical and electronic records; maintaining record databases; retrieving records in response to requests (e.g., FOIA requests); ensuring the physical storage of records in accordance with established records management policies; complying with municipal/state record retention policies, laws, and retention schedules

• Experience working as a lead worker to peer and/or support staff including assigning and reviewing work and providing feedback and training.

• Experience performing administrative functions including drafting correspondence and documentation (e.g. memos, ordinances, contracts, resolutions) and producing reports in order to support professional staff.

• Willingness to obtain NCIC certification within 9 months of employment

• Willingness to submit to a criminal background check and polygraph test as part of the pre-employment process

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• NCIC Certification

• Certified Records Manager

• Experience with and knowledge of law enforcement databases (e.g., ALACOP, New World, LERNS, or other law enforcement systems).

TYPICAL JOB DUTIES:

• Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and document organization/department activities.

• Provides service to internal and/or external customers.

• Manages the daily operations of a 24/7 high-volume data entry unit by generating reports and receiving and verifying information to ensure the processing of data.

• Communicates and collaborates with various parties and organizations (e.g., department heads, employees, citizens, board and council members, vendors, etc.) by responding to inquiries, tracking internal and external communications, and drafting correspondence to disseminate and receive information related to department/organization activity.

• Prepares and processes invoices by creating and sending billing statements and collecting payments to ensure customers’ balance is paid for services rendered.

• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

PHYSICAL DEMANDS:

Job involves physical exertion required for sustained periods of light physical activity such as walking, standing, or bending. May involve regular lifting of items or objects weighing up to 50 lbs.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office, Police department and/or warehouse setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.  Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.