Municipal Clerk II - City of Leeds

TARGET CLOSE DATE:

02/02/2026

PAY GRADE:

Grade 28

TYPE:

Full time

JOB SUMMARY:

The City of Leeds is seeking a well-qualified, motivated Municipal Clerk II to be responsible for the maintenance and management of official records and documents for the city. Employees in this position act as treasurer for city (e.g., organizing finance activities, accounting, budget and revenue administration), prepare various reports (e.g., council meeting agendas, budget reports, public hearing minutes), administer employee benefits programs, oversee city planning activities (e.g., issuing license/permits, drafting ordinances), and serve as magistrates to oversee various court functions (e.g., issuing warrants, accepting bonds, maintaining court dockets). As supervisors of subordinate clerical personnel, Municipal Clerks assign and review work, administer performance appraisals, attend employee hearings, and provide work-related feedback.

COMPENSATION & BENEFITS:

The City of Leeds provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is listed below:

City of Leeds $68,432 - $106,142

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

Option A:

• Minimum of twelve (12) hours of completed coursework in finance, accounting, or a combination of both from an accredited program.

• Experience supervising subordinate staff to include assigning tasks, reviewing work, training, and conducting performance appraisals.

• Experience performing administrative level tasks to include involvement in policy and procedure development, maintaining departmental/organizational records, writing official reports and correspondence(letters/memos).

• Experience utilizing parliamentary procedures (e.g. Robert's Rule of Order) and local government proceedings as needed to attend and oversee council meetings, zoning, and planning commission meetings, public hearings, etc.

• Experience with conducting public meetings (e.g. public hearings, neighborhood association meetings, zoning and permitting, etc.) and the protocols associated with such meetings such as taking meeting minutes, compiling and dispersing meeting agendas, operating meeting equipment.

• Experience using software packages such as word, excel, outlook, or comparable software for the purpose of but not limited to correspondence, file management, record keeping, etc.

Option B:

• Experience performing bookkeeping functions (e.g., producing financial reports (profit and loss statements, tracking income and expenditures, balance sheet).

• Experience supervising subordinate staff to include assigning tasks, reviewing work, training, and conducting performance appraisals.

• Experience performing administrative level tasks to include involvement in policy and procedure development, maintaining departmental/organizational records, writing official reports and correspondence (letters/memos). 

• Experience utilizing parliamentary procedures (e.g. Robert's Rule of Order) and local government proceedings as needed to attend and oversee council meetings, zoning and planning commission meetings, public hearings, etc.

• Experience with conducting public meetings (e.g. public hearings, neighborhood association meetings, zoning and permitting, etc.) and the protocols associated with such meetings such as taking meeting minutes, compiling and dispersing meeting agendas, operating meeting equipment.

• Experience using software packages such as word, excel, outlook, or comparable software for the purpose of but not limited to correspondence, file management, record keeping, etc.

TYPICAL JOB DUTIES:

• Acts as Treasurer through the planning, organizing and directing the jurisdiction's financial activities and programs to include investment management, accounting, budget administration, revenue administration, risk management, and auditing.

• Attends meetings, records minutes, gathers information in order to prepare reports, ordinances, resolutions, notices and other documentation for submission to governing bodies.

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.

• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.

• Manages all city official records including developing procedures for records management, retrieval and disposal; maintenance and preservation of official city documents and records.

• Oversees and participates in City Planning activities through the issuance of various licenses and permits, reviewing various applications submitted, drafting ordinances and addressing issues dealing with annexation, subdivision, planning and zoning actions.

• Oversees and participates in the administration of employee benefits programs, City insurance and personnel and payroll functions within the jurisdiction through maintaining records, communication information to various parties and developing applicable policies and procedures.

• Performs various administrative activities through serving as  the liaison for the City Clerk’s Office with other divisions, departments, outside agencies and the general public in order to resolve issues, answer questions, etc.

• Serves as Election Manager/Chief Election Officer by participating in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, and/or tabulation or certification of results.

• Serves as Magistrate when necessary and oversees court functions (May act in this position when needed) in the absence of court personnel (e.g., Magistrate, Magistrate Supervisor, etc.) in order to ensure that processes continue efficiently and in compliance with all local/federal laws, rules and regulations.

• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.