Administration and Innovation Director - City of Vestavia Hills

TARGET CLOSE DATE:

11/07/2025

PAY GRADE:

Grade 34

TYPE:

Full time

JOB SUMMARY:

The City of Vestavia Hills is seeking to hire a motivated Administration & Innovation Director to provide strategic leadership in administrative operations, city planning, and innovation initiatives to ensure efficient, transparent, and citizen-focused services. This role oversees core municipal functions—including records management, compliance with open meetings and public records laws, planning support, GIS supervision, and staff oversight—while also driving the adoption of new technologies and practices that improve operational performance. The Director fosters a culture of collaboration, creativity, and continuous improvement across departments, coordinating cross-functional projects, supporting long-range planning efforts, and guiding innovation training. They champion citizen engagement and community partnerships, leveraging GIS tools, digital platforms, and public forums to strengthen transparency, responsiveness, and trust. The Administration & Innovation Director leverages data-driven analysis and strategic planning to deliver actionable insights to elected officials and executive leadership, promoting accountable and forward-looking governance.

COMPENSATION & BENEFITS:

The City of Vestavia Hills provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is listed below:

$119,828 - $185,889

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Bachelor’s degree in Business Administration, Public Administration, Management, or a closely related field from an accredited college or university. 

• Experience managing administrative operations, including records management, regulatory compliance, and organizational procedures in a government setting.

• Experience implementing new technologies and digital tools that improve efficiency, transparency, and public access to information.

• Experience providing policy, strategic, or operational recommendations to senior leadership, boards, or governing bodies.

• Experience supervising staff, allocating resources, and establishing procedures to ensure accountability and efficient service delivery.

• Experience managing departmental or organizational budgets, including planning, monitoring, and reporting expenditures, and aligning financial resources with strategic goals.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Vestavia Hills. These qualifications may be considered by the hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Certifications such as Certified Public Manager (CPM), Project Management Professional (PMP), or Information Technology Infrastructure Library (ITIL) Certification.

• Master’s degree in Business Administration, Public Administration, Management, or a closely related field from an accredited college or university. 

• Experience fostering collaboration and cross-functional teamwork, facilitating projects, and promoting a culture of innovation and problem-solving.

• Experience engaging with internal and external stakeholders, including employees, clients, community partners, or other organizational partners, to enhance communication, transparency, and trust.

• Experience developing, implementing, and monitoring performance metrics, dashboards, or analytics tools to support data-driven decision-making.

TYPICAL JOB DUTIES: 

• Directs administrative operations for City administrative functions, including records management, compliance with open meetings and public records laws, and other statutory responsibilities, using City policies, municipal codes, administrative software, and office management tools, in accordance with City ordinances, state laws, and guidance from elected officials and executive leadership, to ensure efficient, transparent, and legally compliant administrative services.

• Manages the departmental budget, including planning, monitoring, and reporting expenditures, using financial management systems, budgetary guidelines, and accounting policies, in accordance with City financial policies and directives from executive leadership, to ensure fiscal responsibility, cost-effective operations, and alignment with departmental goals.

• Supervises and manages administrative staff and allocated resources through staff meetings, performance evaluations, scheduling tools, and procedural manuals, following City human resources policies and organizational procedures, to ensure accountability, effective service delivery, and optimal staff performance.

• Provides policy and strategic recommendations to elected officials and executive leadership using policy analyses, administrative reports, benchmarking data, and best practice research, based on City strategic plans, legislative requirements, and governance standards, to inform decision-making and support effective governance.

• Leads the development, implementation, and oversight of citywide innovation initiatives for City operations and services using project management tools, emerging technology assessments, process improvement methodologies, and cross-departmental collaboration, following strategic priorities, operational goals, and innovation policies approved by leadership, to enhance operational efficiency, improve citizen services, and promote continuous improvement.

• Evaluates emerging technologies and recommends adoption of tools and practices for City operational systems and service delivery methods using technology research, pilot programs, vendor demonstrations, and cost-benefit analyses, in alignment with City IT policies, budgetary guidelines, and operational goals, to implement solutions that provide measurable improvements to City operations.

• Establishes and monitors performance metrics and benchmarks for innovation projects and administrative operations using dashboards, reporting software, data analytics tools, and project management systems, based on City strategic plans, project charters, and performance standards, to assess impact, ensure accountability, and guide continuous improvement.

• Fosters a culture of collaboration, creativity, and problem-solving across City departments and staff teams through workshops, training sessions, team meetings, and knowledge-sharing platforms, following organizational development strategies and leadership guidance, to encourage adoption of innovative practices and strengthen cross-departmental cooperation.

• Develops and implements tools and platforms to engage residents, community partners, and local organizations using digital platforms, public forums, surveys, and partnership programs, in accordance with City outreach policies and communication strategies, to enhance transparency, responsiveness, and trust between City government and the community.

• Directs the collection, analysis, and interpretation of operational and performance data for City leadership, elected officials, and departmental teams using data analytics software, dashboards, performance reports, and operational databases, based on City governance standards, reporting requirements, and strategic priorities, to support accountable, efficient, and informed decision-making.

• Oversees city planning activities and the Geographic Information Systems (GIS) function for city staff, elected officials, and the public by reviewing planning reports, supervising GIS data collection and mapping, and utilizing planning software and GIS tools in accordance with municipal codes, zoning ordinances, state statutes, and city policies in order to provide accurate land use information, support development decisions, and enhance transparency in city governance.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

WORK ENVIRONMENT:

Work is conducted both indoors in office setting as well as regular field visits to external places of business. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.