Property Control Clerk - City of Birmingham

TARGET CLOSE DATE:

08/15/2025

PAY GRADE:

Grade 15

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking to hire a Property Control Clerk to be responsible for receiving, recording, storing, and securing evidence or property collected from crime investigations. Employees in this job class are responsible for keeping detailed written and electronic records, according to chain of custody procedures, of all incoming and outgoing evidence or property. The Property Control Clerk will maintain secured access storage facilities and assist in coordinating the proper disposal or destruction of sensitive materials, including narcotics, bio-hazardous materials, firearms, and explosives. At times, the Property Control Clerks will be required to wear personal protective equipment (PPE), such as gloves, masks, and safety glasses, to minimize exposure to hazards that may cause serious workplace injuries and illnesses.

COMPENSATION & BENEFITS:

The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is listed below:

Birmingham $16.83 - $26.11

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Experience working in a storeroom or warehouse performing duties such as maintaining inventory, distributing supplies, maintaining records, etc.

• Experience using Microsoft Excel or similar program to develop worksheets, reports, or run formulas on datasets.

• Willingness to work while wearing Personal Protective Equipment (PPE) to protect oneself from harmful materials and to prevent contamination of evidence.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by the hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Certification in Evidence and Property Control Management.

• Ability to lift items weighing up to 50 pounds.

TYPICAL JOB DUTIES:

• Issues and releases seized evidence or property to sworn officers or citizens in compliance with local, state, and federal laws and department guidelines by completing required documentation in order to maintain chain of custody and/or ensure lawful disposal and destruction.

• Provides service to internal and/or external customers.

• Manages the evidence and property in-take process by labeling, documenting, and filing of evidence and other materials using the Law Enforcement Records Management System (LERMS) and inventory control methods (e.g., labeling, filing, and categorizing physical property) in order to ensure that property is identified, secured, and properly stored.

• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.

• Receives phone calls and answers questions from the general population regarding the status of their property or vehicles.

• Documents evidence (e.g., drugs, firearms) received from forensics lab and officers using a law enforcement record management software system (e.g., LERMS, New World – AEGIS) in order to preserve and maintain integrity of evidence and establish chain of custody.

• Verifies that biohazard items are identified appropriately with stickers and stored separately in order to prevent contamination as per safety and health regulations and to preserve and maintain integrity of evidence.

• Verifies that guns are processed and safely stored by verifying that they are unloaded and appropriately zip-tied.

PHYSICAL DEMANDS:

Job involves moderate physical exertion for short periods of time. May involve bending, stretching, or reaching with your body, arms, and/or legs. May exert maximum muscle force to lift, push, pull, or carry objects. May lift objects weighing up to 50 pounds. May stand up for extended periods of time. May involve stooping, crouching or crawling.

WORK ENVIRONMENT:

Work is performed in an indoor environment. Work involves use of standard office equipment, such as computer, phone, copier, etc. Job may require occasional exposure to biological and/or chemical hazards, noxious chemicals and/or fumes (e.g., paints, solvents, chlorine, cleaning products), and/or unpleasant smells (e.g., urine, feces, noxious fumes, and waste). Job may require employees to wear personal protective equipment (PPE), such as gloves, masks and safety glasses to minimize exposure to hazards that may cause serious workplace injuries and illnesses

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.