Chief Administrative Analyst - City of Birmingham

TARGET CLOSE DATE:

08/08/2025

PAY GRADE:

Grade 31

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking a well-qualified, motivated Chief Administrative Analyst who will be responsible for overseeing administrative human resource functions for their respective departments. Employees in this position perform a variety of high-level tasks including drafting ordinances/resolutions for approval by the city council/county commission, reviewing and updating departmental procedures, overseeing purchase orders and requisitions, making formal presentations on behalf of the department to various entities (e.g., city council, neighborhood associations, appointing authorities), providing direct support for senior staff members, and monitoring an annual departmental budget. As supervisors of subordinate personnel (e.g., Principal Accountants, Senior Accountants, Administrative Assistants), Chief Administrative Analysts take part in hiring decisions, assign and review work, administer performance appraisals, and provide work-related feedback. Chief Administrative Analysts work in an office setting using standard office equipment (e.g., computer, phone, copier).

COMPENSATION & BENEFITS:

The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:

Birmingham: $76,419 - $118,539

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Bachelor’s Degree in Public Administration, Business Administration, Management, Finance, Accounting, or a related field with coursework in finance or accounting.

• Experience working in a supervisory capacity (e.g., training, assigning work, approving time off requests, taking disciplinary action, etc.). 

• Experience working within the procurement process to include requesting and/or issuing purchase orders, complying with applicable bid laws, and contract administration.

• Experience researching, monitoring, and developing a budget (e.g., forecasting revenues, tracking expenditures, etc.).                                       

• Experience writing reports that outline or summarize proposals, research, projects, etc., including providing outcomes, recommendations, and presentations (e.g., grant applications, community improvement plans, policy analysis and/or development).                      

• Experience managing projects (e.g., capital projects, construction accounting, systems development, risk management, analytics, etc.) to include planning, development, and implementation.                      

• Experience utilizing software and/or systems (e.g., MS Office Suite, Munis, Kronos, MinuteTraq, etc.) to include creating pivot tables, spreadsheets, correspondence, presentations, running reports, and/or creating reports.                                                                           

• Experience monitoring departmental compliance with policies, codes, laws, or standards.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection process.

• Master’s Degree                                                                                           

• Certificate in Public Administration or Management                                                                                       

• Project Management Certifications (e.g., PMP, PMI)                                                               

• Human Resources Certifications (e.g., SHRM, HRCI, IPMA)

TYPICAL JOB DUTIES:

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data, and ensuring expenditures are within annual budgetary limits.

• Manages various projects as they relate to assigned work area.

• Supports a senior staff member and/or department/jurisdiction by coordinating schedules, composing correspondence, producing reports, drafting ordinances/resolutions, updating procedure manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, ordering supplies, and implementing and monitoring new programs.

• Collaborates and communicates with various individuals, merit system employees, department heads, and elected officials by sending and responding to correspondence, attending meetings, making presentations, and working with other internal departments.

• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.

• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.