Legal Secretary

TARGET CLOSE DATE:

08/08/2025

PAY GRADE:

Grade 16

TYPE:

Full time

JOB SUMMARY:

Legal Secretaries provide clerical support in a legal department, court, or district attorney office to include processing mail, maintaining files, transcribing minutes, and gathering pertinent documentation. Employees in this job assist in the preparation and proceeding of court cases by organizing and maintaining documentation and administering oaths. Legal Secretaries work primarily in an office or courtroom setting and their work is overseen and reviewed by the attorneys to whom they are assigned. Legal Secretaries do not have any supervisory responsibilities.

COMPENSATION & BENEFITS:

Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

Birmingham $36,753 - $57,012
Jefferson County $40,040 - $62,129

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Work experience researching information and materials in order to complete work and/or projects (e.g. internet, databases, library, file systems).

• Work experience performing clerical work to include drafting and typing letters and memos using legal terminology, proofing documents, answering telephones, and handling public questions and comments.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Experience working in a civil or criminal law office.                

• Five (5) years of experience as a Legal Secretary.

TYPICAL JOB DUTIES:

• Prepares cases for court by organizing, serving, filing, producing, drafting, editing, and maintaining documentation and legal paperwork to have information accessible for presentation by relevant parties (e.g., court, clients, attorneys).

• Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and document department/organization activities.

• Serves as a liaison to various stakeholders by coordinating with various parties (e.g., attorneys, representatives of opposing parties, witnesses, city departments, jurors, judges) to communicate information and activity related to case development and trial proceedings.

• Assists the judge with the administration of courtroom procedures by recording rulings, managing physical and electronic copies of case information, and providing information to during proceedings to ensure that applicable laws, rulings, and procedures are followed.

• Assists with organizing and managing jurors during jury selection, hearings, and trial proceedings to help ensure the courts operate as expected.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office or courtroom setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.