Grants Management Coordinator - City of Birmingham

TARGET CLOSE DATE:

07/25/2025

PAY GRADE:

Grade 23

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking highly qualified and driven Grants Management Coordinators to oversee the preparation of grant applications and coordinating the administration of specially funded projects (e.g., city revitalization, homelessness initiatives). Employees in this job class prepare finance and budgeting information for grant funding agencies, coordinate contracts with various grant-approved agencies (e.g., non-profits, private/public businesses), review and evaluate incoming grant proposals, and ensure that the operations of grant-approved agencies comply with mandated grant regulations and parameters. Grants Management Coordinators typically work in an office setting and have no direct supervisory responsibilities.

COMPENSATION & BENEFITS:

The City of Birmingham provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is listed below:

Birmingham - $51,729 - $80,225

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Valid driver’s license.

• Experience working with and interpreting the legal requirements regarding contracts and contract preparation/execution.

• Experience in project/program management to include planning, implementing, auditing, and financial reporting.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by the hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Bachelor's degree or higher in Public or Business Administration or related field (e.g., Accounting, Finance, Management, Government, or Social Work).

• Experience ensuring grant compliance with ancillary federal and state regulations (e.g., Davis Bacon, Procurement, Alabama Bid Law, HUD-11 surveys, environmental, or monitoring pay requests).

• Experience preparing comprehensive reports including financial reports.

• Experience administering and implementing other federal programs (e.g., Community Development Block Grant, Emergency Solutions Grant, HOME).

TYPICAL JOB DUTIES:

• Coordinates contracts, grant proposals, and disbursements with organizations, grant-approved agencies, and sub-recipients by conducting on-site visits, reviewing grant proposals, and researching proposals to deliver funds for the programs.

• Prepares financial and budgeting information by preparing project summaries and budget amendments to ensure operation within legal and regulatory requirements.

• Manages meetings related to gathering and disseminating grant information by organizing and conducting meetings, preparing information, and providing trainings to ensure that all stakeholders are informed.

• Monitors agencies’ use of grant funds by conducting risk analysis and verifying they are compliant with all mandated grant rules and regulations to ensure that grant funds are used for their intended purpose.

• Prepares reports for supervisors and government agencies by writing summaries, reviewing numbers, and filing reports regarding the status of funding and grant activities to comply with funding and grant requirements.

• Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

WORK ENVIRONMENT:

Work is conducted mostly indoors in an office setting, with periodic field visits to external locations. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.