Grants Administrator - City of Birmingham

TARGET CLOSE DATE:

07/25/2025

PAY GRADE:

Grade 29

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking a well-qualified, motivated Grants Administrator to manage and coordinate grant program activities within their jurisdiction and to attract, maintain, and justify funds from outside sources. Employees in this job class prepare budgets for grant applications to indicate uses of funding, coordinate contracts with grant-approved agencies to administer and disperse grant funds, act as point person(s) during annual reviews/audits of the department by funding agencies, and revise departmental policies and procedures. They ensure that agencies are in compliance with all mandated grant financial rules, regulations and contracts, monitors the use of grant funds, and analyzes, tracks, and reports on financial and programmatic activity as required by the jurisdiction and granting agencies. Grants Administrators may assign and review work, administer performance appraisals, provide work-related feedback, and make recommendations for disciplinary action when needed. Grants Administrators work almost exclusively indoors in an office setting using standard office equipment (e.g., computer, phone, copier).

COMPENSATION & BENEFITS:

The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:

City of Birmingham: $69,305 - $107,515

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Driver’s license.

• Experience supervising staff to include assigning and reviewing work, completing performance appraisals, and making disciplinary recommendations.

• Experience with grant administration and grant compliance (e.g., budget monitoring, reporting and auditing).

• Experience writing and managing federal Housing and Urban Development grants (e.g., HOME, Community Development Block Grant, Emergency Solution Grant).

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by Birmingham when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Bachelor's degree or higher in Public or Business Administration or related field (e.g., Accounting, Finance, Management, Government, or Social Work).

• Grant Writing Certification from Grants Professional Association.

• Grants Management Certification from Grants Professional Association.

• Experience developing policies and procedures related to the operation of grants administration for a public or private organization.

• Experience with grant administration and contract compliance (e.g., budget development, monitoring, reporting, auditing).

• Experience with project and program management to include: risk analysis, implementation, and evaluation.

• Experience with the Integrated Disbursement and Information System (IDIS) or similar database for the purpose of grants administration and compliance.

TYPICAL JOB DUTIES:

• Coordinates contracts, grant proposals, and disbursements with organizations, grant-approved agencies, and sub-recipients by conducting on-site visits, reviewing grant proposals, and researching proposals to deliver funds for the programs.

• Prepares financial and budgeting information by preparing project summaries and budget amendments to ensure operation within legal and regulatory requirements.

• Manages meetings related to gathering and disseminating grant information by organizing and conducting meetings, preparing information, and providing trainings to ensure that all stakeholders are informed.

• Monitors agencies’ use of grant funds by conducting risk analysis and verifying they are compliant with all mandated grant rules and regulations to ensure that grant funds are used for their intended purpose.

• Monitors third-party contractors by coordinating meetings, reviewing information, and communicating with partnering agencies to ensure applicable grant requirements are met.

• Coordinates operational activities of the department by analyzing Federal and State program regulations, developing operating policies, and coordinating departmental planning initiatives to attract, maintain and justify grant funds from outside sources.

• Prepares reports for supervisors and government agencies by writing summaries, reviewing numbers, and filing reports regarding the status of funding and grant activities to comply with funding and grant requirements.

• Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.

• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT:

Work is conducted mostly indoors in an office setting, with periodic field visits to external locations. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.