Business Office Supervisor

TARGET CLOSE DATE:

07/14/2025

PAY GRADE:

Grade 21

TYPE:

Full time

JOB SUMMARY:

Business Office Supervisors plan, coordinate, and monitor a department's computerized business office accounting activities. Employees in this job class ensure all accounts payable and accounts receivable are properly billed and collected from customers, clients, patients, insurance companies, or other entities for services rendered. They also have a supervisory responsibility that includes monitoring work performed by subordinate staff, making scheduling arrangements, providing feedback and training, and policy and procedure review and development. Business Office Supervisors are leaders in their departments, and play an integral part in the functions of the departments in which they are employed. Work is somewhat sedentary in nature, and typically performed in an office setting.

COMPENSATION & BENEFITS:

Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

Bessemer $45,489 - $70,553
Jefferson County $51,105 - $79,289

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Experience providing customer service to internal and external customers including responding to inquiries, explaining policies and procedures, and resolving issues or complaints.

• Experience performing administrative functions including coordinating schedules, drafting correspondence, producing reports, and maintaining and updating files and records in order to support professional staff.

• Experience using computer office software (e.g., Microsoft Word, Excel, Outlook, Google Docs) to develop and update written correspondence, reports, memos, and spreadsheets.

• Experience tracking and documenting payables and receivables in an electronic system.

• Experience working as a lead worker to peer and/or support staff including assigning and reviewing work and providing training.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Associate's degree or higher in Business Management, Business Administration, or related fields.

• Experience leading presentations or trainings. 

TYPICAL JOB DUTIES:

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.

• Provides clerical support to a department by processing mail, creating and updating paper and digital files, maintaining office equipment, attending and taking notes at meetings, transcribing minutes, tracking information, making copies, and/or gathering documentation.

• Creates or maintains departmental communication by maintaining the public areas of a department, answering departmental phone lines or emails, tracking internal communications, maintaining departmental schedules or calendars, and creating or editing correspondences coming from the department.

• Provides service to internal and/or external customers.

• Generates and processes invoices and/or payments.

• Researches, creates and maintains policies and procedures.

• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.