Administrative Services Manager - City of Birmingham

TARGET CLOSE DATE:

07/16/2025

PAY GRADE:

Grade 27

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking to hire Administrative Service Managers to be responsible for directing the administrative functions and processes of their respective departments. Employees in this job class create and implement departmental initiatives such as new software programs and policies and procedures. They are responsible for maintaining records regarding departmental functions and purchasing necessary equipment and supplies for departmental operations. Administrative Services Managers also monitor the departmental budget and direct the work activities of subordinate personnel.

COMPENSATION & BENEFITS:

The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:

City of Birmingham: $62,857 - $97,531

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Experience conducting research including collecting and analyzing data.

• Experience developing and managing a budget to include payroll management, reviewing expenditures, calculating costs, completing budget amendments, and discussing budgetary estimates with appropriate staff.

• Experience in human resources to include development, implementation, and training on existing or new operations or protocols, handling disciplinary actions and/or grievances, participating in the hiring process, etc.

• Supervisory experience to include managing staff, assigning and reviewing work, and providing feedback to staff.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by City of Birmingham. These qualifications may be considered by Birmingham when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Bachelor's degree in Business Administration, Public Administration, Accounting, or a related field.

• Experience planning and coordinating multiple simultaneous activities and/or projects (e.g., identifying resources, establishing deadlines and goals for oneself and/or others).

• Experience developing and implementing onboarding processes for new employees.

• Contract management experience to include contract writing, negotiation of terms and costs, and account reconciliation.

• Work experience managing a team of 5 or more direct reports.

TYPICAL JOB DUTIES:

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.

• Oversees departmental functions by designing and implementing processes, creating policies and procedures, communicating with internal and external entities, researching programs and systems to improve efficiency, and ensuring compliance throughout all operations.

• Purchases equipment and supplies for departments by assessing departmental needs, entering and reviewing requisitions, and approving purchase orders.

• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

• Prepares and/or monitors monthly reports on credit cards, petty cash, over time, operational and capital budgets.

• Creates procedures or policies for the department or jurisdiction.

• Implements programs, procedures, or software programs within the department to improve operations.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT:

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Each Merit System member city/agency operate its own equal employment opportunity policies available on the individual city/agency website.

ACCOMMODATION:

NOTE:

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER:

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.